Savoy and Belle Époque Librarian Meeting -- Wednesday, March 19, 2014

Savoy and Belle Époque Librarian Meeting

Wed., March 19, 2014

BEC Library

Present: Rebecca Leonhard, Jan Lowman

Jan reported on progress in the Belle Époque Fiction section (change-over to author’s-last-name organization). Rebecca suggested that we catalogue the non-English books with a language prefix (FRE, SPA, GER, RUS, etc.) After finishing the main overhaul, we will change the spine labels and re-catalogue the non-English books.

The BE Library is going to participate in the general inventory of library holdings. We scanned the READY REF, AUDIO VISUAL and REFERENCE sections today. We will be notified when it is our time to scan the NON-FICTION, FICTION and OVERSIZE sections for inventory. (Note: the books need to be in Dewey order before being scanned.) Rebecca printed out the lists of missing items (nearly 600 and growing). After the FICTION change-over, Jan and Scott will begin checking the barcodes of missing items to determine the status of the items. We will note our discoveries on the print out and send it to Savoy when we have finished.

Rebecca reports that we are investigating the possibility of creating separate databases for the BEC and Savoy libraries in Mandarin to facilitate searching, cataloguing and inventory.

Rebecca is making progress with the IDs. Next year, we should be able to use student IDs to check out books. Rebecca is working with IT and Joel to make the change/improvement. In addition, the library fine policy should be ready to go next year, with an extra column on the pocket money chart in Magic Mountain to accommodate library fines.

The LAS Libraries Action Plan is being updated for next year by Rebecca. She will be giving it to Will after Spring Break.

Jan will talk to Carol about the office phone (VOIP) for the library.

Media Studies Department Meeting Minutes -- Monday, March 3, 2014

Media Studies Department Meeting Minutes

Monday, March 3, 2014

Savoy Library

Present: Rebecca Leonhard, Jan Lowman, Wes Goldsberry

The meeting was convened at 4:00 p.m. To atone for his late arrival, Wes brought pain au chocolat and pain sans chocolat for the department.

1. When Rebecca attended the ALA conference, she signed up for trials of a number of databases in an effort to bring the library even more fully into the 21st century. Budget is a concern.

2. We talked about Teen Tech Week, which will include the following activities:

a. Tuesday night, Mar. 11,  Library Lecture Series presentation on the digital literacy curriculum

b. Wii Breakfast on Thursday, March 13, in BE library

c. Presentations on various topics of tech interest--possibly using the iPhone as a 3D projector

d. To do--speculation about what kind of tech-savvy contest we could have (“app off”--  bracket fights. . . clapping volume to signify winner. . . chocolate bar prize)--perhaps in the library during Family Advising time

3. Library TGIF on April 11th at the BE Library, starting at 4:30. IT and Maintenance/Operations to be invited to thank them for all their help this year.

4. albatross-around-the-necks--the textbooks??? Last year’s process did not work. Rebecca feels that the best solution would be to bar code and catalogue each textbook. We discussed a number of different possible scenarios. 

Possible Book-Collecting Process

1. The librarians will go into classrooms to bar code textbooks before the end of the school year.

2. Students may wear whatever they want to the exam IF they bring their textbook. The textbook is the ticket to the exam. A “book proctor” will collect the books, sign the sheet, box the books, and return them to the library.

3. If the student does not bring the textbook to the exam, s/he is responsible for returning the book to one of the libraries.

4. Librarians will have lists of which books students have and which have been returned, so students will be charged 100 CHF for each missing book.

5. It is the task of the department to replace the missing textbooks.

Good luck!